Vendor Sourcing & Briefings
Vendor Introductions are at the core of what we do.
At Prescient , we map our client’s needs to carefully selected vendors.
We do this by understanding your technical requirements and culture – which is a considerate combination of size, approach, agility, responsiveness, customer satisfaction and “feel” – but it’s vital that the chosen vendor will be the best possible match.
Ability to execute – the capability to deliver and perform, consistently, against what you have said you will do – is a key measure we seek in our partners, and we are ruthless in our selection.
Procurement
IT Procurement can be a long and complex road. At Prescient, we’re great believers in that over-used mantra of “working smarter, not harder”.
We use our experience to accelerate the procurement process, reducing cost, time and stress. We do this by matching your technical requirements and cultural needs to the right vendors, ensuring that a “long list” becomes short, fast.
Less time spent reviewing responses; less time spent engaging with unsuitable vendors.
We understand that a potential partner wants to get to know you, and not an RFI/Q/P document. We facilitate “Innovation Workshops” that jump-start the process, allowing both parties to buy-in to the other – succeed or fail fast.
Typical engagement would comprise:
- Advising and consulting on the Current Operating Model and a desirable Future Operating Model;
- Engaging in discovery of the existing estate, in conjunction with your team;
- Writing the RFI/RFP documentation;
- Advising on and selecting appropriate target partners;
- Managing the RFP process through to completion;
- Advising on commercials, and helping to negotiate where desired;
- Advising on the contractual process.
We’ll agree a Scope of Works and devise a project plan. Our Technical Project Managers will work with our Principal Consultants to ensure a structured, informative and successful engagement.
Our approach is entirely flexible.
We can offer a blend of services, allowing you to cherry-pick the aspects of a Full Procurement engagement to best suit the resources, time and capabilities you have.
We’ll quickly agree a Scope of Works that suits your needs.
This approach best suits when a more “formal” RFP isn’t required – you just need to evidence a robust process, and find the best partner.
We can save a lot of time.
We leverage our existing IP, benchmarks, and supplier intelligence to address questions around:
- Scope of services (retained versus outsourced)
- Business case (cost reduction and business outcomes)
- Delivery model (offshore, nearshore, onshore)
- Commercial model (input, output, outcome, hybrid)
- Performance metrics (SLAs and KPIs)
- Relationship governance model
- Innovation model and technology architecture
Client
- Drive internal alignment
- Define sourcing objectives and expectations
- Baseline financial and operational data across people, process, and technology
Prescient
- Interview key client stakeholders
- Provide necessary templates for data collection
- Leverage existing IP, benchmarks, and supplier intelligence to develop sourcing strategy for client.
Outcomes
- Sourcing strategy and service delivery model for client, including: Scope of services (retained versus outsourced), business case, delivery model (offshore, nearshore, onshore), commercial model (input, output, outcome, hybrid), performance metrics (SLAs and KPIs), relationship governance model, innovation model and technology architecture
Client
- RFP document creation and finalization
- Supplier evaluation criteria
- Launching RFP in the market
- Identifying internal teams for supplier workshops
Prescient
- Provide necessary templates
- Detailed RFP review
- Review supplier evaluation criteria
- Identify shortlist of suppliers to engage with
- Facilitate supplier introductions (if required)
Outcomes
- Supplier shortlist identified
- Detailed RFP launched
- Evaluation criteria established
Client
- Receive RFP responses and lead workshops with suppliers
- Engage broader organization as required
- Evaluate suppliers and select winning supplier
- Lead supplier negotiations and contracting
Prescient
- Participate in supplier workshops
- Score supplier responses against evaluation criteria
- Offer coaching to client for supplier workshops, negotiations, and contracting as required
Outcomes
- Final solution developed
- Supplier selection completed
- Negotiated contract in place
Client
- Finalize and initiate transition plan
- Initiate governance
- Drive internal change management
Prescient
- Review transition plan
- Internal client training on relationship management
- Annual relationship health-check
- Ongoing access to Precis Research Library
- Preferential and complimentary invites to Precis events (Symposium, webinars, roundtables)
Outcomes
- Services transitioned to service provider
- Steady state operations
- Ongoing governance
- Best-in-class delivery
- Future-proof strategy